When running a small business, you will expect to incur monthly costs around the production of your product or service (eg; raw materials to make it). You will probably also think about office expenses like rent, gas, etc. But there are other administrative monthly costs of running a small business that can add up quickly and start to make you feel a little out of control. Here is a list of some of the basic subscription costs that you can expect to incur.
Note that these estimates below include VAT. Many businesses will quote you excluding VAT, which is only accurate if you earn enough to be VAT registered.
- Basic IT
- Email, calendar, spreadsheets, word docs etc: eg: Microsoft 365 – €12
- Web page
- Managing shop/products: eg: Shopify €18
- Hosting and editing content: eg: WordPress – €5
- Finance/Accounting
- Accounting software: eg: Xero/QuickBooks – €50 (or €75 for multiple currencies)
- Expense app: eg: Xero Expenses – €4 per person
- Payroll software: eg: BrightPay – €28 (1 employee), €62 (up to 50 employees)
- Timesheet management: eg: Deputy – €5 per person
- Accountant fees: €100 – €2,000 depending on services included
- Marketing
- Mailing software: eg: MailerLite – €10
- Facebook/Google advertising: starting at about €150